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Volunteering on company time
Volunteering has always been an integral thread in the fabric of society, and today the demands have never been greater. While the needs of volunteer organizations keep increasing, the pool of volunteers keeps shrinking. What can be done to boost volunteering? The increasing numbers of retirees and others not in the labour force may not offer much promise—two-thirds of volunteers in 2000 had a paying job or were self-employed (see Volunteer population).
Volunteering both supplies and reflects social capital. 1 Those who belong to formal and informal social networks are more likely to donate time to voluntary activity (Putnam 2000). Volunteering also promotes a general sense of social responsibility, builds social ties, and contributes to a healthy society. On the other hand, it can take valuable time away from other activities. For the employed, volunteering could be costly in terms of lost earnings.
Demographic changes, such as an aging workforce, and reduced spending by governments are factors demanding more support from society at large—a support that many argue volunteers can in part supply. While employed Canadians do manage to find the time to volunteer, they are increasingly busy people. A greater percentage of employees are assuming more responsibilities in both the work and family spheres (such as child care, elder care, single parenting, or working longer hours). To combat a weakening supply of volunteers and an increasing demand for volunteer services, governments have been calling for new ways to encourage, sustain and support volunteerism. 2 Increasingly, employers are being urged to encourage their employees to volunteer—even on company time—since time scarcity is believed to be a significant barrier to volunteering.
Using the National Survey of Giving, Volunteering and Participating (see Data source and definitions), this article examines the contribution of employers in supporting volunteering: types of employer support, benefits of employer-supported volunteering, and reasons employees do not volunteer. The focus is on employees only; self-employed workers are excluded.
What is employer support of volunteering?
Typically, employer-supported volunteer initiatives are integrated into the workplace and entail various levels of involvement and expenditure on the part of the employer (Volunteer Canada 2001). Passive support includes approval to use facilities or equipment for voluntary pursuits, as well as letters of thanks or recognition to individuals who volunteered. More active support includes approval of time off or allowing work hours to be changed to accommodate voluntary activities. Support can be once only, or ongoing.
Employer-supported volunteering on the rise
In 2000, about 3 in 10 or 6.5 million people 15 and older engaged in
volunteer activities, collectively donating over one billion hours of
their time. The 2000 survey showed that the bulk of these hours were being
carried out by a declining number of Canadians (Hall,
McKeown and Roberts 2001). This was generally true regardless of labour
force status or other characteristics such as age and sex. The number
of employed volunteers declined 8% between 1997 and 2000, with the greatest
decline among those working part time (-17%).
Just over half of all volunteers were employees. Their volunteer rate was comparable with the overall volunteer rate (28% and 27% respectively), although they gave fewer hours during the year than volunteers who were not employed (140 compared with 191).
While the overall number of volunteers diminished between 1997 and 2000, the proportion with employer support rose. In 2000, some 1.7 million employed volunteers (about half of all employed volunteers) received at least one form of support. These volunteers tended to give more time (148 hours annually), the equivalent of almost three working days (20 hours) more than their non-supported counterparts. This translated into over 255 million hours of volunteer work that had at least one form of employer support (roughly a quarter of all hours contributed).
The type of support also played an important role. Volunteers with approval to change their working hours or to take time off work gave more hours, 166 and 155 hours respectively, than those who received passive support. Those receiving recognition for their volunteering gave about 142 hours, those receiving approval to use employer facilities about 148 hours (Table 2).
Many employers give time off and allow use of facilities
Because individuals rather than employers were surveyed, and because only volunteers were asked if they received any employer support, it is not known who may have had employer support available but did not volunteer, nor how many workplaces offered employer support. Thus, the following job characteristics (such as workplace size) refer only to employees who volunteered and reported employer support.
While about half of employed volunteers reported at least one form of employer support, certain types of support were more common than others: use of workplace facilities (57%), time off (57%), and change in work hours to accommodate volunteering (54%).
In the smallest workplaces (less than 20 employees), employer support most commonly took the form of time off and changing work hours. While such active types of support were also prevalent in the largest workplaces (over 500 employees), the likelihood of support was generally less. About 60% of employer-supported volunteers in small workplaces reported approval for time off, compared with 53% in the largest ones. Similarly, 59% of employer-supported volunteers in small workplaces reported approval to change work hours, compared with 52% in the largest workplaces.
A high proportion of unionized volunteers reported use of facilities as the most common type of employer support (63%), whereas non-unionized volunteers reported time off work (61%).
While management occupations encompass a wide variety of skills and jobs (ranging from retail sales managers to senior executives), the greater ability of managers in general to have authority and job control seems to provide access to certain forms of employer support. A large percentage of managers with at least one form of employer support reported approval to use facilities (71%), take time off work (68%), or change work hours (63%). On the other hand, only about 40% received recognition for their volunteer efforts.
Traditionally, certain occupations have tended to have high volunteer rates. Social service, education and religion workers had a volunteer rate of 50%, almost double the Canadian average. 4 The most common type of support for these workers was use of facilities (71%), while they were less likely than managers to report approval for time off work (44%) or changing hours (39%).
Volunteering benefits volunteers
One benefit of volunteering is the variety of skills that can be gained and then used at work. One study found that skills acquired through volunteering added to an individual's stock of human capital. On average, volunteers earned about 7% more than non-volunteers, after controlling for other factors such as occupation, education, industry, age, and labour force experience (Day and Devlin 1998). Employer-supported volunteers in 2000 were more likely than their non-supported counterparts to report that volunteering helped them acquire skills directly applicable to their current job—46% compared with 29% (Chart A). In addition, 41% of employer-supported volunteers reported that volunteering helped their chances of success in their paid job. Other benefits reported included acquiring better interpersonal, communication, managerial, technical and fundraising skills. 5
The skills gained through volunteering can benefit the employer as well. Employees who acquire new skills may improve their sense of self-worth and thereby offer their employer a more productive employee (Volunteer Canada 2001). Considering costs in the form of time and wages, the return on investment is important to the employer. Although benefits may not be strictly quantitative, the overall improved morale and working environment are cited as important spinoffs. In addition, companies may see volunteer support as a useful recruitment tool or a chance to equip their staff with new skills.
Employed but not volunteers
Many employees might volunteer if they had the support of their employer. Among those who did not volunteer in 2000, it is not known how many had employer support available to them. While the decision to volunteer is influenced by an interplay of socio-demographic and economic circumstances (see Volunteer rates), employers could help on a number of fronts. For example, lack of time is usually considered the biggest barrier, and was the reason given by 81% of employed non-volunteers, compared with 51% of those not employed (Chart B). Half of employed non-volunteers were also unwilling to make a year-round commitment—also time-related.
A similar national survey conducted in the United Kingdom in 1997 found that among workers who were not offered employer support, 40% said they would have been interested in volunteering if support had been available. Those who did not participate in an employer-supported initiative were asked what would have made them more likely to become involved. The key factors were time off work, knowing that the activity would benefit their career, learning new skills, volunteering as part of a group, and more information about available opportunities (IVR 1997).
Employers could also assist by helping individuals who wish to volunteer but do not know where or how. About 20% of employed Canadians did not know how to become involved, and 39% did not volunteer because no one asked them (up from 35% in 1997). Being asked to volunteer is the single most important factor in determining volunteer activity (Freeman 1996). A U.S. survey found that the volunteer rate among those asked to volunteer was four times greater than among those not asked (Independent Sector 1999). Social pressure may also play a role. And if a boss asks an employee to volunteer, it is more likely that the employer will support volunteer efforts, particularly in community activities that the employer already sponsors. Personal motivation is also strongly linked to volunteering. Only about a quarter of employed workers indicated they had no interest at all in volunteering, 12% had poor health, and only 7% indicated they were dissatisfied with their previous volunteering experience.
Undoubtedly, time pressures have accelerated over the last decade. For many, hours in paid work have increased. So too have non-work demands, as the proportion of working Canadians caring for children or seniors continues to rise. While over half of workers feel rushed every day (according to the 1998 General Social Survey), employed Canadians are still actively involved in volunteering, even more so than those with theoretically more time on their hands. When accompanied by employer support, employed volunteers are likely to devote more hours to their efforts—about 255 million hours or 24% of total volunteer hours in 2000.
The type of employer support varies by job characteristics. For example, the smallest workplaces seem more amenable to changing employee work hours or allowing time off (as reported by employer-supported volunteers). While unionized employer-supported volunteers tended to report more passive forms of support, recent initiatives may encourage more volunteering. Members of the Public Service Alliance of Canada (a federal government union) are now entitled to one day of paid volunteer leave per year.
The benefits of employer support to the worker, and ultimately the employer, are evident. Ancillary job benefits were reported more by employer-supported volunteers than by their non-employer-supported counterparts. In addition, employers may be influenced to support worker volunteer efforts to promote a positive public image and to retain staff.
It seems plausible that employers who support employee volunteer efforts are likely to attract individuals who are already motivated to volunteer. Since time is cited as the biggest barrier to volunteering, employers who allow flexible work arrangements may be lessening the tension between work and outside interests, thereby allowing motivated people more time to pursue voluntary activities.
Jacqueline Luffman is with the Labour and Household Surveys Analysis Division and is currently on leave. For further information on this article, contact Diane Galarneau at (613) 951-4626 or firstname.lastname@example.org.